Incoming Student Information
We are so excited that you have decided to join our program. Please find below: dates to know, pre-arrival checklist, and a post-arrival checklist. (Note: The information provided below pertains only to the entering class of 2018)
Dates to know:
August 15th - For international students only, mandatory International Student Orientation - all day
Friday, August 25th at 2:00pm - for all first year physics and astronomy graduate students - department orientation and check-in
Monday, August 27th - 8:30am, for all first year physics and astronomy graduate students - Department Teaching Assistant Training
Monday, August 27th - 1:00pm -For all first year graduate students - Arts, Sciences and Engineering Graduate Student Orientation
Tuesday, August 28th - For all first year graduate students - Arts, Sciences and Engineering Teaching Assistant Training 9:00am - 3:00pm
Wednesday, August 29th - First Day of Classes
Monday, September 3rd - Labor Day Holiday, no classes and offices are closed
1. Look for the Health History Form and Health Insurance information to arrive in the mail in the Spring. Read through all the information - complete the forms and return required documents to University Health Services directly before arrival. This information will be mailed to the mailing address you have listed in your application.
2. Obtain your URID otherwise known as Student ID number. You can discover your new URID number by logging back into your apply.grad.rochester.edu application account, viewing the application status page you will see the URID in parenthesis near the top fo the page. If you do not find your URID, please let me know.
3. Obtain your Net ID (yes, this is different from your URID). You can discover your NetID by visiting www.rochester.edu/it/netid . Once you have the NetID, log into myidentity.rochester.edu , look in the box that says "My Access" and then click on "View Account". Up will come a list of accounts, they may or may not all be the same, but the one you are most interested in is "UR Active Directory" - that is your UserID for your email account. You will then need to go back to the home screen of the myidentity site and look at the top box - choose "Change Password" and then if I were you, I would change the passwords for all accounts at the same time, you can always go back and modify this later - but just make it all consistent for now. (Also note, you do not have an Employee ID at this time - you will - but not until August when you arrive on campus and fill out the payroll paperwork.)
3. Complete the Bursar Payment Agreement: www.rochester.edu/adminfinance/bursar. All students are required to complete the agreement. The majority of fees are paid for by our dept, however, there will be a charge or two on you account that you will be responsible for, examples: $10 per semester GSA fee, and for international students, $25 per semester fee. (Bursar Agreements can only be completed from physically within the US, so for our international students, you can complete this after you arrive).
4. Let me know when you plan to arrive in Rochester. Plan to bring proof of identification with you (usually a passport, or a drivers license plus social security card). You will be signing the I-9 employment verification form upon check in. Plan to spend about 20 minutes with me when you arrive, getting settled and completing some paperwork.
5. Actual course registration will take place in August. The usual courses are PHY 401 Math Methods, PHY 407 Quantum Mechanics, PHY 415 Electromagnetic Theory, and PHY 597 Teaching and Research Seminar. More information on course schedules, textbooks etc. will be provided separately soon.
6. Explore housing. Be ready to spend a few days checking out different living arrangements when you arrive. It can be hard to choose an apartment without actually seeing it, but on the other hand, it is important to do a little research on housing before arriving on campus so that you are ready and able to find a suitable place quickly upon arrival (if not before!). I will continue to send around the informal dept. list over the next couple of months as a resource too. Here is the link to our residential life office for some additional information: www.rochester.edu/reslife/graduate. Note that campus sponsored housing operates a lottery system with an application due in the first week of May. Both campus housing and off-campus housing are popular options.
7. Enroll or Waive the Health insurance prior to August 1st. Keep an eye out for emails from the University announcing the open enrollment period for the student health insurance. Maintaining suitable health insurance coverage while a student is required. We will pay for your individual student health insurance plan here at the University.
8. You will need to request that your undergraduate institution mail a copy of your final transcript to me directly, the transcript should note that you received your bachelors degree. The transcript can be sent from your undergraduate institution officially and directly to me via email at email@example.com or it can me mailed officially and directly to: Laura Blumkin, Physics and Astronomy, Box 270171, University of Rochester, Rochester, NY 14627.
9. NOTE - this step may not be able to be completed until May. Set up your University of Rochester Office 365 Email account. You will need to set up your Net ID first and know your student ID before you can set up the email account. Once you have the new UserID and password set up for your Active Directory, you can then to to http://owa.ur.rochester.edu and log into your new email account! This new email account, @ur.rochester.edu, will be your main email address here at the University. It will be your responsibility to check, maintain and respond to the email in this account throughout your time as a graduate student with us.
1. Check in with me - Bausch and Lomb (B&L) 210 - I-9 no longer required so no need to bring identification, except for our international students - you will still need to bring your immigration documents as well for further check in at ISO.
2. You will also be asked to sign the Intellectual Property Agreement (I will provide you with the copy for signature), please review it ahead of time here: https://www.rochester.edu/orpa/_assets/pdf/form_ipa.pdf
2. You will be provided with two keys, one for the building after hours and one for your office space - each key requires a $5 deposit - so please bring $10 with you at check in.
3. Head to the ID office to get your University of Rochester Student ID Card in Susan B. Anthony Hall - bring your 8 digit student ID number with you for easy look-up of your records.
4. Check your email - often - Your main email account here at the University will be your @ur.rochester.edu account.